WONS 202116th Wireless On-demand Network systems and Services Conference9-11th March 2021, Virtual Conference IEEE Authors Registration Fees: 180€ | Free for PhD Students (non-authors)
Camera Ready Instructions
All final paper submissions should be written in English and must be formatted in standard IEEE 2-column format. Full papers are limited in length to eight (8) printed pages (10-point font) including figures, tables, and references. Short papers are limited to four (4) printed pages. Papers exceeding the page limits will not be accepted by EDAS. The mandatory IEEE template in Microsoft Word and LaTeX format can be found at the IEEE templates page.
Once you addressed the reviewers comments, upload your paper using the IEEE PDF eXpress online tool. To do so, login into the PDF eXpress website. If it is the first time you use this tool, you should:
Click on New Users - Click Here
Enter the Conference ID 51326X, enter your email address, and choose a password
Continue to enter information as prompted. An Online confirmation will be displayed and an email confirmation will be sent verifying your account setup.
If you already have an account, instead, use the email and the password you registered with and the Conference ID 51326X.
Once you are logged in, follow the instructions to upload your camera ready. PDF eXpress will check your paper and will inform you about the outcome via email. If the paper is Xplore compliant, you will need to go log in again into PDF eXpress and click on Approve for Collection. Otherwise, you will need to fix the PDF and re-upload it to PDF eXpress.
Once the PDF has been validated, please follow these steps to submit your camera ready paper:
At least one of the paper authors needs to register at the author’s rate (member or non-member). The author registration cannot receive a student discount. For authors with multiple accepted papers, one registration is valid for one (1) paper.
To allow the proceedings publisher to publish the paper you are required to complete and sign a copyright transfer agreement. You can download the form at this link. The copyright form can be added to your paper by logging into EDAS, opening the paper details page, and selecting the plus symbol next to "Copyright form".
Upload your camera ready paper using EDAS. The upload link can be found next to "Final manuscript" on the paper details page in EDAS. You will have to provide the camera ready upload code that will be send to you in a separate email after you registered (the code starts with W21).
If you require assistance in preparing your final submission, please contact our publication chair François Robinet.
The author registration and the submission of the camera ready paper are due on February 19th latest!
Information for Presenters
Preparing Presentation Videos
Beyond submitting your camera-ready paper, you are also expected to prepare and upload a presentation video to the EDAS platform. These videos are due on February 26th.
The video can have a maximum length of 15 minutes for accepted full papers and 10 minutes for accepted short papers and will contain your main presentation that will be streamed live during the session. This should include your regular slide presentation recorded as a screencast. Overlaying this with a video of yourself giving the presentation provides an additional benefit to your online audience and is strongly encouraged. Of course, you can put extra effort into your video, e.g., showing a short demo of a system you present in your video, animations of experiments, and many more. The overarching goal should be to illustrate and present your content in the best accessible way for an online audience. This also means, you should consider aspects like font-size, proper video resolution, etc.
Here are a few more recommendations and details for preparing your videos:
Make sure that you stick to the maximum video lengths. Longer videos will be rejected and you have to prepare a new version. Not providing a properly formatted video is equivalent to a no-show at a regular conference and will lead to your paper being removed from proceedings.
Videos should be prepared in either 720p or 1080p HD and use an MP4 video format with H.264 (or optionally H.265) codec. SD videos do not provide sufficient resolution to see details on the slides. Please do not prepare 4K or 60fps videos as they consume unnecessary bandwidth. Do not use other video codecs that might not work on participants' computers. The bitrate should not exceed 1 Mbps to avoid that video files become too large.
When recording your video, the most important aspect is to provide good audio quality. So please review your recording critically. Do your recording in a noise- and echo-free environment. Use a dedicated microphone close to your mouth, but not directly in front of your mouth to avoid pop sounds) for the recording. If you record a video of yourself presenting, make sure you have proper lighting. While professional equipment can be quite expensive, there are often also good cheap alternatives. The microphone from a smartphone headset typically works quite well, echo in your room can be reduced by spreading out towels or cloth, and good lighting is often a matter of positioning yourself in the proper angle to a window and using your smartphone flashlight in addition. So it is more about creativity and careful preparation than about spending horrendous amounts of money.
For recording your presentation, there are also good and free-to-use tools, we particularly recommend the Open Broadcasting Studio, which might require a little initial training and testing, but then often provides excellent results and allows you to easily mix your slide presentation with the speaker video. Auphonic can be used to give your audio the latest polish. Handbrake provides good results when you need to convert your videos to MP4. There is an abundance of tools for video-editing (e.g., to cut out mistakes you made during recording). DaVinci Resolve is a powerful but also complex video editing software that has a free version. Apple and Windows computers also come with free video editing software (iMovie or Windows Movie Maker) that may be a lot easier to use. Likewise, there are many other good and free tools and you may already run a suitable setting for recording lectures or videos for your organization.
It is important that you start preparations early and run a couple of audio and video tests before doing the final recording. Expect that not everything will work out in the first try.
Additional Information for Presenters participating in Online Sessions (helpful also to regular participants)
At least one of the authors is required to join the discussion session of your paper to answer questions of the audience. You will be supported by a session chair who will help you with organizing participant's questions.
You need to prepare your technical setup audio/video similar to what you already prepared for the recording.
Wherever possible, you should not rely on WiFi when attending your session. Directly attaching to your Internet router using an Ethernet cable can already eliminate one of the main sources for troubles.
During discussions, you should turn your camera on so that you are visible to the audience. Session chairs will manage microphone and video settings accordingly. If you are not able to use video for whatever reason (environment, Internet connection, etc.), please let us know beforehand.